51½ÖÉä

What forms and documents will I need and what do I do with them?

• When you are hired for a job, your supervisor should contact Student Employment by completing a Student Job Assignment form for the position.  This will start the hiring process with Human Resources.
• Watch for an email from our onboarding platform.  It will have a link to a checklist of forms to complete. 
• As you complete these hiring forms, note that choosing direct deposit allows faster access to your pay.  Please be prepared to upload an acceptable form of verification such as:
  • copy of a voided check
  • letter of authorization for direct deposit from your bank
  • online banking screen shot showing the routing and account information

                If direct deposit is not chosen, a pay card will be assigned to you. 

• Please note, when you are filling out the Alabama State Withholding Tax Form (A4), you need to select one filing status from lines 1-3.
• Once these forms have been completed, the next task should be to schedule an I-9 appointment at the Human Resources office in 51½ÖÉä Hall. You will find a link to set up an appointment on your task list.
  • Please note, the remote I-9 appointment option should only be chosen if you are in extenuating circumstances where you cannot come into our office to present your original documents.
• During this in-person appointment, you will be required to present certain documents to complete the federally required I-9 (List of Acceptable Documents). PLEASE NOTE: These must be original, unexpired documents. No scans, copies or faxes can be used. Examples of commonly used documents for the I-9 include:
  • Unexpired U.S. Passport OR
  • Unexpired Driver’s License AND original U.S. Social Security Card OR
  • Unexpired Driver’s License AND original/certified Birth Certificate

When can I start working?

• Once you have completed the onboarding forms and I-9 requirements by presenting your I-9 documents in Human Resources, you will receive work authorization within 1-2 business days.
  • You will find your 51½ÖÉä Student Employment work authorization in your my.51½ÖÉä.edu/dashboard under the Employment Resources section.
  • Your supervisor will need to see your work authorization and may ask you to send them a screenshot of it for their records.
• You may begin working when you receive your work authorization

For Students

• Payroll Schedule
• Student Direct Deposit Form (optional)
• Student Employment Guidelines
• TimeClock Plus Version 7 Instructions
• W-2 on the Web Instructions
• W-2 51½ÖÉä Specific Information

For Student Managers

• Student Employment Extension Form
• Student Employment Manager Guidelines
• Student Pay Request Form
• Student Personnel Request Form
• Student Personnel Request Form: Community Work Service
• Temporary Student Time Sheet
• TimeClock Plus
• Payroll Schedules
• Monitoring Your Student Employee’s FWS Balance